Compressed air installations on the stand must only be carried out by the Official Contractor to the exhibition.

The compressed air installation on your stand must be according to the current edition of the Rules and Regulations laid down by the Local Authority and the venue.

Electrical Requirements – Shell Scheme

One Spotlight is provided for every 4 sq mtrs. where the shell scheme option has been purchased.  The voltage is 220 and the power loading is up to 1.5k Watts. Please order your additional power requirements using the form in the Messe Berlin Exhibition Service Manual. Please enclose a sketch showing where the extra fittings should be installed.

Stand power will be turned on one hour before the opening of the show until immediately after closing.

Requests for changes that arise during build-up should be channeled through the MB Capital Services direct. .

PLEASE NOTE

Lighting and other electrical installations on the stand must only be carried out by the official Electrical Contractor to the exhibition. The electrical installation on your stand must be according to the current edition of the Rules and Regulations laid down by the Local Authority and the venue.

Equipment Demonstrations and Noise Level

The use of microphones and audio equipment is permitted, but the volume must not be such as to cause any annoyance to other exhibitors. Noise should not exceed a level of 75 dBA on the boundaries of the stand.

The Organisers reserve the right to prohibit their use if, in the Organiser’s opinion, any annoyance is being caused. The Organiser’s decision is final.

Every effort should be made to avoid excessive noise. Germany has very strict environmental protection laws. In particular, noisy activities such as hammering, driving fork lift trucks, sawing etc. should be avoided on Sunday and after 6.00 P.M. on working days.

Exhibition Catalogues

Exhibitors are each given a free entry in the Exhibition Catalogue. Data can only be accepted by e-mail. Please take special note of the Action Dates for these forms.

Exhibition Hall Cleaning

The aisles will be cleaned daily before the show opens. Where exhibitors have purchased the shell scheme package, stand floors will be cleaned prior to the opening day. THIS WILL NOT INCLUDE PACKING MATERIALS, SKIDS, ETC. Our staff does not clean displays or furniture.

Exhibition Hours

The exhibition will be open to visitors on:

Tue      June 15th   9.00 A.M. - 5.00 P.M.
Wed    June 16th    9.00 A.M. - 5.00 P.M.
Thur     June 17th       9.00 A.M. - 4.00 P.M.

Exhibitor Registered Name Sign

German law requires that the registered name and address of each exhibitor is shown on the stand.  The full address of the exhibitor (and if applicable, the branch office responsible for the participation) must be clearly displayed in adequately sized letters on all stands. (Company name, full address, including city, street, and building number)

Exhibitors Building Major Displays Either Above Shell Scheme Height

Please discuss this with our USA office. If applicable, exhibitors MUST send two sets of constructional plans to the Organisers. They must arrive by 1st April so we can get approval from the venue and local authority.

This does not apply to lightweight displays within the shell scheme.

Exhibitor/Contractor  Passes

Exhibitor name badges, issued by the Organiser, will also act as a pass. They may be requested in advance using the enclosed form. Further badges may be requested during the exhibition.

On the final day, contractors and exhibitor’s removal staff will not be allowed into the exhibition until the close of the show.

Fascia Company Name Board – Shell Scheme

These are provided free of charge to each exhibitor ordering Shell Scheme. Order as per instructions in the Exhibitor Handbook (Exhibitor Handbook 3-5.htm).

Custom name signs with company logo are available. Contact MB Capital Services direct.

Fixing Display Materials to Stand / Booth Walls – Shell Scheme

Stand walls are finished in white board. Display materials and exhibits up to the weight of 1KG may be fixed using hook and loop Velcro dots. Nothing may be fixed to the stand with screws, nails or glue. Special tape can be obtained from Expo Services at no charge.

Freight Forwarding

The officially appointed freight forwarding agent is U. Rieck & Sohne Fair - Logistics, Osdorfer Ring 5 - 11, 14979 Großbeeren, Germany Tel: +49 (0) 3030 23171, Fax: +49 (0) 3030 16715. e-mail: mzander@b.rieck-logistik.de. Contact Herr Michael Zander.

This company will accept your freight deliveries, bring them to your stand, remove and store packing cases, etc. , return said cases/skids to the exhibition after the show closes, and make arrangements to have your exhibit/display shipped backed to your company. Please contact this company direct. Alternately you may use any freight forwarder that you choose.

The hall has a wood and concrete floor that will be covered with carpet. Shell scheme stands are also carpeted. (Free build stands are not supplied with carpet.)

Furniture & Flowers

Garbage Disposal

Germany has strict environmental laws that directly affect you. To comply with these laws you need to order refuse/disposal bags before, during and after the event.

In the Messe Berlin Handbook you will find the following forms which MUST be completed.
1.     Declaration of Waste Disposal.
2.     Waste Disposal - Construction & Dismantling.
3.     Waste Disposal - Duration of the event.

YOU WILL SEE THAT YOU CAN ORDER SUITABLE WASTE DISPOSAL CONTAINERS AND SACKS FOR A VARIETY OF WASTE ON THESE FORMS - the prices of these include collection/disposal. For the collection/disposal of waste during the exhibition the filled sacks should be sealed and placed in front of the stand. NOTE: Cleaners will only empty waste paper baskets

IIf using contractors insist that your contractor clears his refuse (in accordance with the German laws on the environment) before leaving.

Contact: info@mb-capital-services.de for further information

Stands must be left clean and tidy - exhibitors will be charged for any cleaning which has to be carried out by Messe Berlin after the event. Waste left on stands will be charged EUR 115.00 per cubic meter by Messe Berlin.

IT IS THE RESPONSIBILITY OF EXHIBITORS TO DISPOSE OF ALL PACKING MATERIALS AND OTHER GARBAGE PRIOR TO AND AFTER THE EXHIBITION. EXHIBITORS WILL BE INVOICED FOR ANY GARBAGE NOT DISPOSED OF.

Hotel Accommodation

A list of hotels can be found at:

http://www.coilwindingexpo.com/travelinformation.htm

For additional information please contact Berlin Tourism at:

http://www.btm.de/index.html.en

Insurance

While we take every precaution to protect your property during the exhibition, we are not responsible for any loss or damage. We strongly advise that you insure your property against loss, though this is entirely optional. You should include rented equipment and furniture, for which you are liable.

You are also responsible for any legal liability in respect of injury or damage to property belonging to third parties. You may further wish to protect your expenditures against Abandonment and Cancellation or Curtailment of the event due to circumstances beyond our control.

Large And Heavy Exhibits

Please supply details of any such exhibits which will have a floor loading grater than 1000kg/square metre. The Messe must authorise such exhibits.

Maintenance – After Hours Working on your Stand

Exhibitors who wish to carry out maintenance work on their stand after the exhibition closes must inform the Organisers by 4.00 P.M. on the same day. This is to enable arrangements for power, lighting and security to be made.

Moving Of Large Exhibits

Local Authority regulations say that any exhibit that may be a hazard to visitors must be approved in advance.

If your exhibit, or part of it, includes any matter that is moving or heat producing, or consists of several items placed on top of each other or which in any way could be construed as a hazard, we need to know about it to apply for such permission. We need to have full details by 1st April.

Such exhibits will not be permitted if permission has not been granted.

Photographic Services

You can take photographs of your own stand onlyor you may employ a photographer to do so on your behalf. If you would like to arrange one through the Messe, please contact info@mb-capital-services.de

Polystyrene

Due to fire risks, polythene and polystyrene items are NOT permitted. The only exception is where a complete coating of plaster of paris 5mm thick is applied. This specifically applies to plastic artificial flowers.

Presentation Elements (Display Cases, Etc.)

Presentation elements are items such as display cases, counters and furniture other than tables and chairs. These items are available from info@mb-capital-services.de and match the shell scheme construction.

Press Office

The Press Office is located in the organizer's office. Press releases and photographs for distribution to journalists visiting the show should be delivered there by 09.00 on Tuesday 15th June.

Removal Of Exhibits (Breakdown)

The exhibition ends at 4.00 P.M. We ask that you do not dismantle your stand until this time. No exhibits will be allowed out of the hall until 4.00 P.M. Exhibitors will not be allowed to take fittings, equipment etc. out of the building before breakdown without authorization in writing from the organisers.

You can park your cars in the car park at the side of the building or you can bring your vehicle to the service doors at the rear and front of the building.

There will a deposit required to enter the service area. (See maps section)

Please do not leave valuable property unattended during the breakdown of the exhibition.

Thursday  June 17th  3.00 P.M. - 10.00 P.M.
Friday      June 18th  8.00 A.M. -   5.00 P.M.

ALL EXHIBITS AND DISPLAYS MUST BE REMOVED BY FRIDAY JUNE 18th, AT 5.00 P.M.  

ANY EXHIBITS LEFT IN THE HALL WILL BE REMOVED AT EXHIBITOR’S EXPENSE OR BE CHARGED BY MESSE BERLIN FOR STORAGE.

YOU WILL BE CHARGED FOR DISPOSAL OF ANY REFUSE OF ANY KIND LEFT IN OR ON YOUR STAND/AREA.

Security

Uniformed security staff control entry to the building. Please ensure that your own personnel wear their badges at all times.

We ask that you do not leave attractive or valuable items unattended on your stand. If you are delivering goods early in the build-up period, please ensure that valuables are kept safe. There are dozens of people who have valid reasons to be in the venue during build-up and no exhibition security system can adequately protect all stands at this time.

Security Of Your Property

Breakdown starts at 4.00 P.M. on Thursday. The first hour is always extremely hectic. Please keep a careful watch on your property at this time. Thefts (and legitimate mistakes) can very easily occur.

Please empty rented cabinets and display counters as soon as possible after the exhibition ends on the last day. These items are usually removed from the exhibition hall very quickly following the close of the exhibition.

Please also ensure that you have taken out adequate insurance cover.

Set Up Of Exhibits (Build Up)

Sunday  June 13th 8.00 A.M. - 6.00 P.M.
Monday  June 14th 8.00 A.M. - 6.00 P.M.

Please note that items too large or heavy to be easily carried may not be brought into the hall during public open hours.  

ANY EXHIBITS DELIVERED BEFORE THE SET UP TIME WILL CHARGED AN EARLY ENTRANCE FEE BY THE MESSE BERLIN

Smoking And Naked Lights

Smoking is only permitted in specially marked areas. Special application must be made if flame or naked lights are to be used for cooking, heating or other operating purposes.

Stand Cleaning

Shell scheme stands will be cleaned daily. Exhibitors who have not purchased the shell scheme option should make their own cleaning arrangements. Contact info@mb-capital-services.de for all cleaning services, including daily cleaning of exhibits,, vacuuming and cleaning prior to the event.

Stand Construction Heights

There is a height restriction of 8.5 meters in the main area of the halls and a restriction of 4.5 meters for stands located in areas with pillars.  However, if any items exceed the height of the standard walls (2.5 meters) agreement must be sought from the neighboring stand, and plans of the stand must be submitted to our USA office. Stands may not be closed on any side that faces areas accessible to the public. The stands and mode of presentation of the exhibits must be of a kind that has a direct appeal to the potential customer.

Stand Dimensions – Shell Scheme

The shell has an anodised aluminium frame with white infill panels.

Shell scheme stands are provided with the following:

Floor Space
White stand wall elements 
White facia board with company name and stand number with standard black lettering.
Floor covering - carpeting.
Lighting elements - 1 spotlight per four square meters.
Stand height = 2500mm

The usable width between opposite walls is about 40mm less than the published stand width. i.e. a 3 SqM stand has about 2.96 SqM of usable space. The frame protrudes slightly from the face of the panel.

Where a stand is at the end of a row, the end side will be built without a wall and with a fascia board overhead.

Stand Modifications – Shell Scheme

You may wish to alter the design of your stand from that provided. Extra panels, lockable closets, doors, shelves etc. can be rented from info@mb-capital-services.de

Approval must be obtained for all constructions suspended from the ceilings of the Halls, or from ceiling constructions, which must comply with DIN 1142. Any such work is the responsibility of Langhammer & Vogt, Gewerbegebiet Rosengarten, D-14641 Wansdorf, Phone - 033231/7160 Fax: 033231/716-16 – Exhibition Grounds: Phone – 030/3015595, Fax – 030/3029216. No outside persons are permitted access to any sections of the false ceiling.

Tannoy/Public Address Announcements

The public address system is for the Organiser’s official announcements and for emergency purposes. We will not announce raffle winners etc.

Telephones / Telecommunications

Telephones. Fax machines and internet lines will be installed and connected by MB Capital Services, who will also collect call charges and installation costs directly from the exhibitor. To ensure that connections are made in time, and that all connections are correctly installed, all applications should be made exclusively to info@mb-capital-services.de

Temporary Stand Staff / Translators

Temporary staff, Hostess and Translation service are available. from MB Capital Services at info@mb-capital-services.de

Terms And Conditions of Participation

For a complete review of the Terms and Conditions governing this exhibition please click here.

Troubleshooting

If an exhibitor has a problem during any phase of the Exhibition that cannot be satisfactorily resolved by the appropriate service contractor, the exhibitor should come to the Management Office for assistance.  All too often, an exhibitor will write after the Exhibition about a problem that could have been corrected at the time it occurred.  We recommend very strongly that you utilize the services of our Floor Managers for this purpose.

Vehicle Access

See the “Map” section.