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THE ADMINISTRATIVE COMMITTEE MEETING OF THE IEEE POWER ELECTRONICS SOCIETY Date: Sunday, October 4, 1992 Location: J. W. Marriot Hotel, Washington, DC Committee Membership (those attending in
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Meeting called to order 8:09 a.m. (0809), Thomas Wilson, Sr., PELS President presiding. I. Roll Call, Introductions, and Welcome The chair took roll, noted that a quorum was present, and asked that each person in attendance introduce him/herself. The following unexcused absences are noted: Capel, Divan, Uceda and Murty. II. Review and Adoption of Agenda A preliminary agenda had been previously distributed (see Attachment #1). No modifications being proposed, the agenda was adopted by acclamation. III. Approval of the Minutes of the June 29, 1992 Meeting in Toledo, Spain (previously distributed). Item VI. d. Intersociety Liaison should be modified to include Attachment #22 which was not available at the time the minutes were distributed (see Attachment #2). Item VII. a. Telecommunications Technical Interest Group should be modified to include a report submitted but not included in the minutes (see Attachment #3). The minutes, as amended, were approved by acclamation. IV. Officers Reports a. President (Wilson, Sr.) Presented outline of report (see Attachment #4) All officers and committee chairs are reminded to submit a year-end report to B. Myers by December 7, 1992. All Society members are encouraged to vote in IEEE elections paying particular attention to Director Division II in which PELS past president Pierre Thollot is a candidate. Invited nominees for appointment to ad hoc TAB and USAB committees. Asked for help in spawning new activities in Region 9 - Mexico and South. Needs nominees, particularly from industry and government, for IEEE/ABET/EAC Engineering Programs Review Committees Needs nominees for interfaces with Non-IEEE Entities. Circulated information on IEEE&endash;USA Federal Legislative Agenda, ISIE '93 in Budapest, Membership Development Committee Report from September '92, and the manner in which the Power Engineering Society is soliciting funds directly from its members. b. Administrative V.P. (Sayle) - no report. c. Technical V.P. (White) - presented proposed committee expense policy (see Attachment #5). Noted that the policy applies only to Technical Committees and not the Administrative Committee. B. Thackwray noted that the policy is a great improvement over the present arrangement especially with respect to mailings. T. Jahns remarked that a standard format for budget requests would be valuable (Action: White and Hudgins). It was further noted that $5,000 had previously been approved for all Technical Committees in 1993 and that the policy would achieve full force in 1994. The issue of the flexibility of the committee chair to spend the allocated funds was raised by T. Jahns. The general consensus was that the committee chair should be allowed to spend the allocated funds for normally allowed expenses regardless of how those expenses had been originally been estimated. In addition, a clear procedure should exist for a committee chair to request (1) an increase in the total allocation or (2) request special approval of expenses which are normally not allowed. The timing of the budget requests by committee chairs was raised. It was felt that the PELS budget is approved too far in advance for accurate requests from committee chairs. The general consensus was that the AdCom should approve a total allocation for all technical committees in the PELS budget and then approve subsidiary allocations to each technical committee prior to the start of the fiscal year. The policy will be revised to reflect the concerns raised by the AdCom (Action: White). out of sequence consideration of VI. Administrative Committee Reports k. Nominations (Kassakian) - presented the results of the election which had been conducted by mail ballot prior to the AdCom meeting. The new officers and at-large members of AdCom for 1993 are (see Attachment #6): President: Fred Lee Administrative Vice President: William Sayle, II Technical Vice President: Robert White At-large AdCom members: Kevin Fellhoelter, Tamotsu Ninomiya, Christopher Riddleberger, William Sayle, II, Nagataka Seki, George Verghese. The reaction to elections by mail ballot with replies by mail or fax was generally positive. A suggestion to include replies by E-mail was not endorsed due to the lack of an authenticating signature. The issue was raised of the role of the PELS President in election voting with reference to breaking a tie resulting from a mail ballot. In a nonbinding vote, 9 AdCom members thought that the President should break a tie, 5 AdCom members thought that the AdCom meeting should break a tie, and no AdCom members thought that a second mail ballot should be held. Wilson, Sr. requested a report from Kassakian by the January 9, 1993 meeting with recommendations for conducting future elections (Action: Kassakian). Due to the ongoing election, Wilson, Sr. had intentionally failed to act on an action item to form an ad hoc committee to recommend a policy for the number of names to be put forward for each position during an election. The action item is left for his successor (Action: Lee). out of sequence consideration of: VII. Technical Interest Group Reports a. Telecommunications (Riddleberger/Paradissis) Proposed Membership, Charter and Task Descriptions (see Attachment #7). Presented interim report (see Attachment #8). Presented budget requests (see Attachment #9). Expects to synchronize with PELS and IEEE budget cycle by 1994. d. Secretary (Kelley) Had previously circulated attendance sheet (see Attachment #10). Presented meeting schedule (see Attachment #11). The AdCom decided to leave the possible meeting on Sunday March 7, 1993 in conjunction with APEC in place and to defer the final scheduling of the meeting in conjunction with PESC until the January 9, 1993 AdCom meeting at which time the PESC schedule would be determined. e. Treasurer (Hudgins) - Wilson, Sr. reporting. Presented Statement of Financial Position (see Attachment #12). Wilson, Sr. remarked that PELS is "on target" for this year. Presented letter from Hudgins on cost of PELS Transactions specifically addressing the cost of printing papers from INTELEC¨ (see Attachment #13). f. Administrator (Myers) Had previously mailed summary of items to be covered (see Attachment #14). Noted that he had been involved in the search for missing AdCom minutes. Noted that the mailing list he is preparing is the property of PELS for approved purposes. Requested guidance as the what constitutes an "approved purpose." Committee chairs are reminded to submit lists of members for encoding; workshop organizers are reminded to submit lists of attendees for inclusion. Needs firm procedure for requesting and paying for lists. The current procedure calls for Myers to bill PELS and for PELS to bill the conference. This avoids the conference competing with PELS. Wilson, Jr. and White suggested with the general concurrence of the AdCom that there be no further release of the PELS mailing list in electronic form without the approval of the president. Procedure for future releases and billing of mailing list to be addressed (Action: Wilson, Sr. and Myers). Myers was asked to exit temporarily and Wilson, Sr. initiated discussion of renewing Myers contract with PELS for 1993 noting that previously approved budget allocated funds for this purpose. It was moved by Hoft and seconded by Franz that Myers be retained for 1993. Kassakian raised the issue of having Myers aid the Transactions Editor. This issue was deferred until the Transactions Editor's Report and the Motion was passed by acclamation. Lunch 11:55 a.m. (1155) to 12:53 p.m. (1253). V. Technical Committee Reports Wilson, Sr. notes that formal reports are not required. a. Automotive Power Electronics (Murty) - no report. b. Computers (Franz) Noted that the Third Workshop on Computers in Power Electronics had been held in August in Berkeley, California. No report was available yet, but workshop had been well attended. Proposed a second special issue on Computers in Power Electronics (see Attachment #15). Owen noted that formal procedure not involving AdCom exists and will provide copy to Franz (Action: Owen). Noted that the Fourth Workshop is planned for University of Quebec Trois-Rivieres. Wilson, Sr. noted the untimely deaths of Phoivos Ziogas and Loren Stringer. It was moved by Hoft and seconded by Jahns that President and Secretary write letters of condolence to survivors. Owen volunteered to determine details in each case (Action: Wilson, Owen and Kelley). c. Education Activities (Krein) - submitted report (see Attachment #16). d. Electronic Transformers (Thackwray) - solicited more active members. e. Meetings (Lee) Responding to Action Item noted that PELS should encourage applicants for the Franklin Award and the National Academy of Engineering. Also suggested that PELS may want to offer another award in addition to the Newell Award (Action: Lee). Verghese suggested consideration of prize paper awards (Action: Lipo). Had received request from J. D. van Wyk for technical cooperation of PELS with IAS and IES for a workshop on manufacturability to be held in South Africa. It was moved by Hoft, seconded by Jahns, and passed by acclamation that PELS become a technical cosponsor. Also suggested that van Wyk associate with a PELS committee on manufacturability. Wilson, Jr. to explore possibility of forming technical committee on manufacturability with van Wyk and others (Action: Wilson, Jr.). f. Standards (Luchaco) - presented report on other IEEE Societies with whom PELS should interact on standards (see Attachment #17). Will attempt to identify key areas of interaction (Action: Luchaco). VI. Administrative Committee Reports out of sequence consideration of: m. Transactions Editor (Hoft) - submitted report (see Attachment #18). Noted future policy is to not consider manuscripts submitted by authors who still have outstanding page charges. a. Asian Liaison (Yotsumoto) - presented report (see Attachment #19). b. Awards (Lipo) - no report. c. Chapter Development (Maranesi) - no report. d. Constitution and Bylaws (Verghese) - is accumulating changes for "batch processing." In response to action items: Confirms that past two presidents do have AdCom voting privileges. It is not clear whether the two Vice Presidents are eligible for election to president. Since our intent is to remove ambiguous language this may be a major revision since it permeates the entire Constitution and Bylaws. Nominees for Vice President must be "AdCom Members." Remarked that this is too vague and might possibly be restated "Voting Members." Does not like the concept of an Executive Committee spelled out in the Constitution and Bylaws since the broad unilateral powers of the President permit this anyway. Will look at other IEEE Societies (Action: Verghese). e. European Liaison (Capel) - no report. f. Fellow Evaluation (Oettinger) - no report. g. Finance (Hudgins) - no report. h. History (Hower) - no report. i. Intersociety Liaison (Wilson, Jr.) - will concentrate on synchronization of INTELEC budget with PELS. j. Membership and Publicity (Habetler) - no report. k. Nominations (Kassakian) - reported previously. l. Publications (Owen) Presented report (see Attachment #20). Ad hoc committee suggests that future budgets not mix regular and excess page charges. Hoft has new policy to enforce excess page charges. Presented report on Society Newsletter pages as a function of Society membership (see Attachment #21). Will report on prospect of a six page newsletter to replace current four page newsletter (Action: Owen). m. Transactions Editor (Hoft) - reported previously VII. Technical Interest Group Reports a. Telecommunications (Riddleberger/Paradissis) - reported previously. VIII. Committee Representative Reports a. AES Liaison (Ehsani) - no report. b. Design Manufacturing Engineering (Wilson, Jr.) - no report. c. IEEE - USAB - PACE (Murty) - no report. d. Superconductivity (Skiles, Schlecht) - no report. IX. New Business No new business was noted. It was moved, seconded and passed by acclamation that the meeting be adjourned. Meeting adjourned 3:21 p.m. (1521). | ||||||||||||||||||||||||||||||||||||||||||||||||||||||||||||||||||||||||||||||||||||||||||||||||||||||||||||
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