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THE ADMINISTRATIVE COMMITTEE MEETING OF THE IEEE POWER ELECTRONICS SOCIETY Date: Monday, June 29, 1992 Location: Hotel Beatriz, Toledo, Spain Committee Membership (those attending in
bold)
Meeting called to order 11:48 a.m. (1148), Thomas Wilson, Sr., PELS President presiding. I. Roll Call, Introductions, and Welcome The chair took roll, noted that a quorum was present, and asked that each person in attendance introduce him/herself. An attendance sheet was circulated (see Attachment #1). The following unexcused absences are noted: Ehsani and Franz. II. Review and Adoption of Agenda A preliminary agenda had been previously distributed (see Attachment #2). No modifications being proposed, the agenda was adopted by acclamation. III. Approval of the Minutes of the January 11, 1992 Meeting in Durham, North Carolina (previously distributed). No corrections being received, the minutes were adopted by acclamation. IV. Officers Reports a. President (Wilson, Sr.) Presented an outline of report (see Attachment #3). General IEEE/TAB Issues Noted that PELS President is the Society representative to TAB Reported that the IEEE lost money for the second consecutive year. TAB has proposed that "Technical Cosponsorship" replace "Participation" for non-financial category of involvement. J. Kassakian is the corresponding member (equivalent to society liaison) to TAB's New Technology Direction Committee (NTDC). A corresponding member for TAB's Engineering Skills Assessment Program (ESAP) is needed. Education Committee Chair P. Krein volunteered. Division II of the IEEE consists of Power Electronics Society (PELS), Industry Applications Society (IAS), Instrumentation and Measurement Society (IMS), and Dielectrics and Insulation Society (DEIS). The current Division II Director is Lloyd "Pete" Morley. Pierre Thollot senior past president of PELS and E. G. "Al" Kiener of IAS have been nominated to succeed Morley. H. Owen noted that the newsletter will include the biographies of both candidates. PELS members are urged to vote for the PELS candidate. Changes to the formula for reimbursement to Societies for Transactions have been proposed. Treasurer J. Hudgins will provide a summary in his report. Music at IEEE functions, both recorded and live, must have approval of ASCAP or BMI and appropriate fees paid. Circulated copies of the following literature: IEEE standards: PELS standards result from the ongoing ETTC activity. "The Global IEEE and Corporate Competitiveness" First official copy of PELS Roster and Directory PELS Issues Report from PELS Administrator R. Myers (see Attachment #4). Myers has taken over responsibility for the package, mailed to new PELS members, consisting of President's welcome letter and the PELS newsletter. F. Lee was thanked for his past attention to this activity. Myers notes that PELS is averaging approximately 34 new members per week. In response to a question by J. Kassakian, J. Hudgins noted that PELS now has approximately 4,500 members. PELS Organizational manual has been published. The mailing list continues to develop. The INTELEC¨ list consisting of 5,000 names is being added. AdCom and Meetings Committee minutes have been mailed and other committees are invited to take advantage of this service. P. Lauritzen noted that PESC '93 will use Myers for mailings. Developing conference operating guidelines is a long-term activity that is underway. Irv Engelson and the IEEE attorneys have contacted Trade Associates in regard to their offer to sell the mailing list from APEC '91. Trade Associates reports that none were sold and that offer will be discontinued (see Attachment #5). In contradiction, A. Kelley noted a prior report by R. White who had registered at APEC '91 as being a representative of the "United Federation of Planets" and had never registered as such at any other time or place. He subsequently received a mailing to him at the "United Federation of Planets" indicating that Trade Associates had sold at least one copy of the mailing list. IES and IAS are Technical Cosponsors for a Symposium in Budapest featuring power electronics. It was moved (D. Hoft), seconded (W. Sayle), and passed by acclamation that PELS join the other two societies as Technical Cosponsors. Noted that PELS needs to develop guidelines for committee requests for funds because the ETTC had requested $5,000 for 1993. When contacted prior to the meeting, R. White had agreed to develop guidelines for both the timing of requests and the appropriate use of funds (Action: White). The actual ETTC request for funds was deferred to the Treasurer's report. The IEEE wishes to microfiche the entire set of PELS minutes costing $150. It was moved (J. Kassakian), seconded (P. Thollot), and passed by acclamation that funds in the amount of $150 be appropriated for this purpose. Noted that the minutes of some meetings were missing. Noted that representatives from PELS for the Distinguished Lecturer Series are needed. Discussion was deferred to Education Committee Report. Changes to the Constitution and Bylaws were deferred to the Constitution and Bylaws Committee report. Had received a request that PELS be a Technical Cosponsor for the Power Conversion Conference (PCC) in Yokohama, Japan. It was moved (W. Sayle), seconded (P. Thollot), and passed by acclamation that the request be approved. In response to remaining action items: Colloquium '92 is no longer in its original form and has become very informal. Myers database for use in IEEE activities only. Myers engagement for conference services - formal committee is not yet necessary pending result of Myers participation in PESC '93 and formation of IEEE conference services. It was reported that IEEE conference registration software had not been used for PESC '92 due to software compatibility problems and the pre-existing software in use by the professional company. It was reported that APEC '94 will solicit bids from Myers, IEEE, Courtesy Associates, etc. b. Administrative V.P. (Sayle) - The membership survey diskette had been obtained from the IEEE. Individuals responding to "new blood" Newsletter article had been contacted by Myers and Sayle. c. Technical V.P. (White) - no report d. Secretary (Kelley) - Needs to locate missing AdCom meeting minutes for IEEE microfiche project (Action: Kelley). Requested help and learned that Stuart was secretary prior to Sayle. Sayle will help track down old minutes (Action: Sayle). e. Treasurer (Hudgins) Reviewed proposed new Transactions pricing formula (see Attachment #6). Noted that PELS will experience a 1% difference under new formula. The new formula is not yet approved and will be acted on at the end of July. Submitted report summarizing $31,000 loss for 1991 and a summary of Transactions activity (see Attachment #7). Loss occurred due to write off of APEC '90 and PELS Transactions extra pages. Submitted a statement of financial position for 1992 (see Attachment #8). Submitted a proposed budget for 1993 (see Attachment #9). Considerable discussion ensued concerning the page budget for the Transactions. In response to a question from J. Kassakian, Hudgins noted that the expense of an extra page is close to our charge of $160. Kassakian also suggested that page budget should be increased by number of paid-for excess pages so as to not reduce total number of papers published. R. Hoft noted that there is no mechanism that ensures payment of excess page charges before publication of an article in the Transactions. Hudgins noted that about $18,400 excess page charges had been collected. In response to a question by P. Krein, Hudgins noted that the $110 voluntary page charge is set by IEEE TAB. Finally, Hudgins noted that the present budget assumes 636 normal pages augmented by 100 over-length pages. It was suggested that it would be valuable to make this division more explicit in future budgets. It was moved (T. Lipo), seconded (G. Verghese), and passed by acclamation that the Publications Committee be charged with extracting statistics on excess pages, investigating an increase in excess page charges, and suggesting a mechanism for enforcement of excess page charges (Action: Owen). In response to a question, Hudgins noted that the $5,000 allocated to the Distinguished lecturer program is for transportation only. Approval of the budget was moved (R. Hoft), seconded (P. Krein), and passed by acclamation. Meeting temporarily adjourned for lunch 1:39 p.m. (1339) Meeting reconvened 2:49 p.m. (1449). out-of-sequence consideration of: VI. Administrative Committee Reports e. European Liaison (Capel) - presented report (see Attachment #10) The European Power Electronics (EPE) - European Space Power Conference (ESPC) had taken place in Firenze (Florence), Italy in September '91. It is not anticipated that the conference will be held jointly in the future. The International Committee on Power Electronics Cooperation seems to be working and will be meeting later this day. In response to a request from P. Krein, will be suggesting speakers for the Distinguished Lecturers program. return to: IV. Officers Reports d. Secretary (Kelley) - presented a schedule of proposed AdCom meetings (see Attachment #11). A meeting on October 4, 1992 in Washington, D.C. had been previously approved. It was moved (W. Sayle), seconded (R. Hoft), and passed by acclamation that a meeting be scheduled for January 8, 1993 in Charleston, South Carolina, and that March 7, 1993 in San Diego, California be held open for a meeting if needed. V. Technical Committee Reports a. Automotive Power Electronics (Murty) - no report. Brochures for the IEEE Workshop on Power Electronics in Transportation on October 22&endash;23, 1992 in Dearborn Michigan are available (see Attachment #12). b. Computers (Franz) - no report. It was noted that the next Workshop on Computers in Power Electronics is to take place August 9&endash;11 in Berkeley, California. c. Education Activities (Krein) Distinguished Lecturers Program (see Attachment #13). In response to a question on nomination and selection, the consensus was that this first year should be handled informally, with formal procedures to follow later if needed. H. Owen requested a description for the newsletter (Action: Krein). The Education Committee will have an annual meeting every year at PESC (see Attachment #14). Presented list of current issues and goals for 1992 (see Attachment #15). d. Electronic Transformers (Thackwray) - no report. e. Meetings (Lee) - presented report (see Attachment #16). APEC '92 had 114 papers, 16 sessions, 48 booths from 40 exhibitors, attendance of 444, and a surplus of $59,000. PESC '92 has 193 papers, 32 sessions, and approximately 320 in attendance. INTELEC¨ has 95 papers and 52 booths reserved by 40 exhibitors. Computers in Power Electronics and Automotive Power Electronics Workshops are planned for later this year. f. Standards (Luchaco) - submitted report (see Attachment #17). J. Kassakian asked if PELS was interacting with other societies in their formation of power-electronics-related standards (Action: Luchaco). VI. Administrative Committee Reports a. Asian Liaison (Yotsumoto) - T. Ninomiya reported that a China/Japan power electronics conference with the same topics as PESC was being held in Technical Cosponsorship with PELS in Beijing, China on September 7&endash;9, 1992. The conference will have 83 papers (45 China, 36 Japan, 1 U.S.A., and 1 Canada) in 11 sessions. A follow-up seminar on power semiconductor devices will be held on September 13, 1992 in Xian, China. b. Awards (Lipo) Five IEEE Fellows kits have been sent out in '92. The Newell Award winner has been selected from over 10 candidates. Wants to make Newell Award an IEEE field award similar to the IAS Kaufman Award (Action: Lipo). It was noted that field awards must occasionally be awarded to members of societies outside the sponsoring society. It was noted that past recipients of the Newell Award meet this criterion. F. Lee inquired about PELS nominees for national awards such as the Franklin and National Academy of Engineering. Lipo replied he was not aware of these awards and needed information (Action: Lee). return to: V. Technical Committee Reports e. Meetings (Lee) - Presented budget for 1993 PESC (see Attachment #18). Approval of the budget was moved (R. Hoft), seconded (J. Kassakian), and passed by acclamation. Presented advance request for 1993 APEC (see Attachment #19). Approval of the advance request was moved (R. Hoft), seconded (J. Kassakian), and passed by acclamation. c. Chapter Development (Maranesi) Noted that new chapters had been formed in Portugal and Poland. H. Owen requested a short paragraph on the formation of the new chapters (Action: Maranesi). Requests for information have been received from Seattle, Brazil and Nigeria. Expects to reach goal of 12 chapters via spontaneous requests in a short time. Plans to look at geography of PELS membership for new chapters or joint chapters with IAS, etc. Submitted information package for forming a new chapter (see Attachment #20). F. Lee wondered if PELS would provide support of student chapters. It was noted that sections are given money by RAB for support of student activities. P. Lauritzen reports good support from Seattle section. F. Lee to investigate and report (Action: Lee). d. Constitution and Bylaws (Verghese) IEEE Manual of Operation does not exist. Elective terms other than calendar year would be difficult as all IEEE terms follow the calendar year. No critical issues now. Will batch process changes suggested below with voting by mail ballot if permitted by the President. T. Wilson, Sr. expressed several concerns 1) Suggested Executive Committee to act for AdCom on issues that cannot wait until next regular meeting. Plans to use an ad hoc committee for the remainder of his term consisting of the President, Technical Vice-President, Administrative Vice-President, Secretary, Treasurer, Meetings Chair, Publications Chair, Transactions Editor, and two Past Presidents. Suggested study on a formal mechanism (Action: Verghese). 2) Concerned that role of past presidents was not well defined. It was moved, seconded, and passed by acclamation that the AdCom recommends that the two most-recent past presidents be AdCom members with vote (Action: Verghese). 3) Noted that role of Nominating Committee Chair is not clearly defined. Suggested that Nominating Committee Chair be ex officio member with vote (Action: Verghese). e. European Liaison (Capel) - reported previously. f. Fellow Evaluation (Oettinger) - submitted report (see Attachment #21). PELS members are implored to nominate qualified members. g. Finance (Hudgins) - see Treasurer's report above. h. History (Hower) - no report. i. Intersociety Liaison (Wilson, Jr.) New survey prepared (see Attachment #22). Short term goal is to synchronize INTELEC¨ with PELS budget cycle and turn activity over to Meetings Committee. j. Membership and Publicity (Habetler) - W. Sayle Submitted report (see Attachment #23). Membership information will be on display at APEC, PESC and INTELEC¨. It was moved (R. Hoft), seconded (J. Hudgins), and passed by acclamation that PELS officially express appreciation to Bridget Habetler for her help in preparing the display (Action: Kelley). T. Habetler had attended a one-day membership workshop and was "enthusiastic." k. Nominations (Kassakian) The nominations committee consists of T. Jahns, P. Thollot, J. Uceda, W. Burns, J. Hudgins, P. Maranesi, B. Murty, K. Yotsumoto, T. Wilson, Jr., with chair J. Kassakian. The committee met at lunch on June 29, 1992. An article in the April newsletter described the process, and an article in the July newsletter will have a call for nominations. Kassakian plans to mail ballots due to the projected sparse attendance at the October 4, 1992 AdCom meeting because of the concurrence of IAS and INTELEC¨. Expressed concerns: 1) Should first-year Vice-Presidents be allowed to run unopposed as is the case for President? 2) In addition to current At-Large Members, are current Vice-Presidents as "elected members of AdCom" eligible for nomination to the position of president (Action: Verghese)? 3) More women are needed on the AdCom. 4) More industry participation is needed on AdCom. l. Publications (Owen) - presented report (see Attachment #24). Noted that IEEE seeks authors and reviewers for IEEE Press books. Is planning to perform study of other Societies' Newsletters and Magazines as a function of Society size (Action: Owen). m. Transactions Editor (Hoft) Presented report (see Attachment #25). Noted that activity numbers do not add up since they describe the activity for 1992 and cover papers in all stages of the process. Will seek to ensure that excess page charges are paid. G. Verghese remarked that excess page charges cannot be calculated before galley proofs have been prepared and are a true hardship for many authors. A one-page description on estimation of final paper length from length of manuscript is needed (Action: Hoft). Will ask associate editors to provide copies of all reviews to each reviewer. No progress on electronic publishing. VII. Technical Interest Group Reports a. Telecommunications (Riddleberger/Paradissis) - no report. VIII. Committee Representative Reports a. AES Liaison (Ehsani) - no report. b. Design Manufacturing Engineering (Wilson, Jr.) - no report. c. IEEE - USAB - PACE (Murty) - no report. d. Superconductivity (Skiles, Schlecht) - no report. IX. New Business No new business was noted. It was moved, seconded and passed by acclamation that the meeting be adjourned. Meeting adjourned 5:20 p.m. (1720). | ||||||||||||||||||||||||||||||||||||||||||||||||||||||||||||||||||||||||||||||||||||||||||||||||||||||||||||||||||||||||||
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